Please consult the FAQ for more information about holding library board meetings by remote participation and for information regarding COVID-19.

Governance HUB

Resources, training, and information for members of Ontario's public library boards


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The Four Year Board Cycle

10 Things to Know

FAQ

Webinars & Podcasts

THE FOUR YEAR BOARD CYCLE

The Governance HUB is organized around a 4-year life cycle for public library boards, aligned with Ontario’s 4-year board and council terms. Below you will see the theme and some sample topics for each of the 4 years.

By no means prescriptive, the 4-year cycle is designed to offer boards suggestions for developing a work plan. A balanced work plan should consider the board’s education needs as well as the scheduling of tasks to meet the intended goals of the board.

You can access the resources by clicking on any one of the Year Boxes below.

Resources to assist with board orientation are part of Year 1 and include suggestions for successfully orienting new board members.

10 THINGS TO KNOW AS A BOARD MEMBER


10 THINGS YOU NEED TO KNOW
AS A NEW BOARD MEMBER

FREQUENTLY ASKED QUESTIONS

FAQ

What are the rules for holding a library board meeting by virtual/remote participation?
SOLS and OLS-North staff have prepared the following document that outlines things to consider when holding a public library board meeting electronically.
Find more information and resources on COVID-19 guide for libraries.
Where can I find information about COVID-19 and libraries?
What is the GovernanceHUB?
What is the Four-Year Board Cycle?
I am a new board member. Where do I start?
What is the role of the Library Board?
What are library board policies? And what is my role in developing policies?
What is governance? What is the difference with operations or management?
What is the library board’s authority?
There are some many acronyms in the library sector. Is there a list of them?
What is the relationship between the library board and the municipality?
How does the library board assess its performance?
What is the Public Libraries Act?

WEBINARS & PODCASTS

Listen to the latest episodes of the Board Briefts Podcast.

Podcasts are born like the strike of a match! Such is the case with the Board Briefs Podcast. Monthly, Steven Kraus (Ontario Library Service – North) and Brandon Fratarcangeli (Southern Ontario Library Service) will bring you conversations featuring CEO’s, Board Members, Provincial Public Library Leaders and other Library Experts who will contribute, inform and enlighten with their facts, knowledge, expertise, opinions, perspectives and best practices speaking to the Ontario Public Library landscape.

One-part education, one-part idea sharing, one-part networking and one-part “real talk” conversations about public library realities, our podcast hopes to brighten, inform, inspire and complement the work being put forward by public library staff and their boards of directors of every size and in every corner of the province.

COVID-19 has had an impact on all areas of library service, including the board's goal and plans for the year. The strategic plan is the board's roadmap, and it should be reviewed to ensure that the board's work stays on track during these uncertain times.

Join OLS staff as they provide tips and considerations for reviewing and revising your strategic plan, and ensuring that your goals continue to be relevant.


OLBA, SOLS, and OLS-N are pleased to host this focused session about a data in the library governance space.  In this session we will have members of the OPLA Research & Evaluation Committee unpack the mysteries of library data and help Board members understand their role in evidence-based decision making. 

Where does library data come from? What do libraries do with their data? Why should Boards care about the data? 

All Boards use data. You might use it to create your budget or review circulation statistics. This session will help explain how to use data to support governance. Good data can support a grant proposal or a request for more funding from the municipality. It can help you decide operating hours and where to spend your limited collection budget. Whether you use JASI, Polaris, Evergreen, or another ILS, we will show you how to make your Library data work for you.

Topics being discussed include:

  • Library data - where does it come from and what do libraries use it for?
  • Evidence-based decision making 
  • Connecting data with strategic planning

 

Given that there were recent changes to the Public Libraries Act, a revisit of the legislation seems prudent and timely. Join OLS – North and SOLS consultants on a guided tour of the Act and what it means in practical terms for the library’s governance and oversight of services and operations.

This is a recording of the live webinar that was held on March 9, 2020.

 

Join a staff member and board member from London Public Library for a discussion about the public library board’s role in the financial management and stewardship of the library. Emphasizing the public library board’s role in ensuring good governance, this webinar highlights the kind of information boards need to make informed decisions and the questions that boards should ask of staff related to the library’s finances and budget.

Our Presenters:

Emily Schinbein, Director, Financial Services, London Public Library
James Shelley, Board Member, London Public Library Board

New and returning board members benefit from governance training in addition to having access to good information. To aid in your board’s early orientation, OLS – North and SOLS are offering a recorded webinar on the topic of Governance Fundamentals (Duration: 25 minutes).

This webinar covers topics such as the legislative context of the library board, the authority of the library board, the appointment of officers, the management of meetings, including open and closed meeting processes, as well as begin to discuss roles and responsibilities for policy-making and planning.

Download slides

NB: In December 2019, an amendment to the Public Libraries Act reduced the number of board meetings required. Whereas Section 16(1) used to call for “monthly meetings from January to June and September to December”, that section of the PLA now reads: “A board shall hold at least seven regular meetings in each year”.

This webinar will focus on the COVID-19 pandemic and its effect on labour and employment relations at public libraries, specifically from a Board perspective. We (SOLS, OLS-N, OLBA, and FOPL) have been engaged and listening to what has been going on across the province. There are many questions being asked, and it was made clear that it would be helpful to have legal experts on a call to discuss the current challenges that library boards are facing with respect to their workforce. Please keep in mind that our guest speakers will NOT be providing binding legal advice on this call. They have kindly agreed to spend some time discussing questions and topics within their areas of expertise to help library board members hopefully get some clarity on things like terminology and recent responses to labour and employment situations they have experienced.

Guest Speakers:
Martin Addario, Partner, Hicks Morley
Stephanie Jeronimo, Partner, Hicks Morley

From April to October 2019, SOLS and OLS-North staff provided in-person governance workshops at several locations throughout Ontario.

These 3-hour sessions were an opportunity for new and returning board members and CEOs to:

  • Learn about governance best practices that support informed decision-making and strategic oversight.
  • Find new approaches to doing things and ways to improve board functioning and decision-making.
  • Network and participate in valuable discussion.
A webinar version of the workshop is available below.

 

Download slides

Download handouts

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ABOUT US

The provincial government funds two public library support agencies: the Ontario Library Service-North (OLS – North) and the Southern Ontario Library Service (SOLS). OLS-North and SOLS deliver programs and services on behalf of the Ministry of Tourism, Culture and Sport by increasing co-operation and co-ordination among public library boards and other information providers, and to promote the provision of library services to the public by assisting public library boards with services and programs that reflect their needs, including consulting, training and development services.

The Ontario Library Association (OLA) is the oldest continually-operating non-profit library association in Canada, with over 5,000 members comprised of library staff and supporters from the public, school, academic, and special libraries. The Ontario Library Boards' Association (OLBA) is a division of OLA that represents public library board members (trustees) on issues relating to their areas of responsibility.  The work of the OLBA is primarily to build a professional development (training) program that is responsive to common issues of common concern

 

The Federation of Ontario Public Libraries (FOPL) represents 246 public library systems in Ontario, including 45 First Nations public libraries, in communities throughout the Province.

CONTACT US

For more information, please contact the Consulting Team at SOLS or the Skills Development Team at OLS—North.

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